Successful Document & Records Control Programs Begin with Proper Classification

"The explosion of information in electronic form presents a massive challenge to organizations- especially when they are faced with the discovery process in a legal context. Electronic information is more complex to manage, and contains higher-risk data, than was traditional for paper information. Adding to the challenge of electronic discovery is a current lack of standards both in terms of the discovery process and information presentation. Organizations that do not quickly and comprehensively address the challenges risk not being prepared when faced with more proactive litigation opponents – they also risk potentially labor-intensive, time-consuming interactions with government regulatory agencies.”

- Assumption of Risk: How to Approach Electronic Discovery Before Litigation Strikes, Forrester Research

For the first time, document and records classification is accessible and easy to use... See Screenshots:

Records management often seems to be a war – a war between the needs of risk managers and operators, between litigators and regulators and their opponents – America’s corporations. The key to winning this increasingly high-risk records management battle is the effective and accurate classification of documents – classification that makes complete recovery easy, reliable and legally defensible.

Too many documents – for instance, emails are now considered “corporate documents” – are generated in the modern corporate environment to permit expert classification personnel review each of these documents. To be done at all, the process has to be done electronically, automatically and seamlessly. This type of continuity throughout the enterprise is vital for both effective content management and reliable records management programs.

A sound records management system must also create a base for the increasingly-important (both operationally and from a compliance perspective) enterprise search infrastructure.

Data Empowerment’s TagMaster line of sophisticated IT products changes the way organizations interact with their documents. TagMaster has been designed to help enterprise IT executives to manage the classification of “content” for both advanced document management and records management purposes. TagMaster’s seamless interface with your existing data, records and email-generating applications gives each user in your enterprise a customized set of carefully-selected metatags – tags that will automatically sort out all new data and new records, as they are created, for future recovery or disposition.

TagMaster’s conceptually-sophisticated – but easy to implement – system is literally the most painless ways of classifying documents. TagMaster can even be implemented prior to other records or document management systems being in place!

Ending the Chaos: The days of inaccurate classification – the days of records redundancy – are now over. TagMaster combines user-friendly classification technology. Implementing TagMaster allows for improved classification of documents to better manage enterprise-wide information management initiatives. TagMaster’s seamless integration with existing ECM systems satisfies even the most demanding enterprise IT requirements – yet, operationally, it is remarkably simple to implement.

Benefits:

• Classify documents based on corporate metadata standard
• Implement prior to other records or document management systems being in place and start immediately to capture required meta-data for later use within the ECM system
• Business Immediate ROI — TagMaster enriches current records management systems, reduces storage & operating costs, protects the integrity and availability of business critical information and minimizes litigation expenses, penalties and monetary fines
• Provides consistent tags across systems
• Provides business centric metadata tags